Ledger untangles the web of funding restrictions, compliance clauses, and renewal dates keeping your team awake past midnight — and puts every contract one click away, already highlighted.
40+
funder templates
90-day
renewal alerts
68%
time reduction
4 hrs
audit package assembly
Contract Pipeline
40 Active Awards
Kresge Community Health Grant
Kresge Foundation · $240,000
Medicaid Subcontract #MC-2024
Cook County Health · $1.2M
Title X Family Planning
HHS / HRSA · $88,500
Workforce Dev Fiscal Sponsor
Chicago Community Trust · $175,000
Compliance Status
4 Grant Agreements
71%
avg. complete
Audit Documentation for HUD CoC is 41% complete — renewal due in 18 days
Renewal Calendar
March 2026
The gap, documented
Grants manager spends 3–4 hours per contract copying award amounts, periods, and deliverables into a master spreadsheet — then re-enters them into the accounting system.
"73% of nonprofit finance staff cite manual data entry as their #1 time sink"
Upload a grant agreement PDF. Ledger's extraction engine parses award amount, period of performance, deliverables, budget categories, and reporting requirements in under 90 seconds.
SPEC: OCR + ML extraction · 94% field accuracy · Supports 40+ funder templates
Contract redlines live across 14 email threads, a shared Google Drive with no version labels, and a Slack channel where someone posted "FINAL_v3_REAL_FINAL.docx" six months ago.
"61% of nonprofits have signed a contract without realizing a clause had changed in negotiation"
Every negotiation round is version-stamped. Ledger highlights changed clauses in amber, deleted language in red, and approved additions in teal. Full audit trail exportable for board review.
SPEC: Side-by-side diff view · Named redline ownership · Approval workflow with e-signature
The actual reporting schedule is in paragraph four of section 7B of a 34-page grant agreement. Someone remembered to check it last quarter. This quarter, they're on parental leave.
"38% of nonprofits missed at least one funder reporting deadline in the past 12 months"
Every reporting requirement, deliverable due date, and budget amendment window is extracted into a unified deadline registry. Alerts fire at 90, 30, and 7 days — to the right person.
SPEC: Role-based alerts · Escalation rules · Integration with Outlook / Google Calendar
Federal audit notice gives you 45 days. Your contracts are in three filing systems, your subcontractor certifications expired, and your indirect cost rate documentation is in a folder labeled "misc."
"29% of nonprofits receiving federal funding failed at least one audit finding related to documentation"
Ledger maintains a living audit file for every contract — executed agreement, all amendments, subcontractor certs, budget-to-actual reports, and correspondence log. Export as a timestamped ZIP.
SPEC: Audit-ready export · OMB Uniform Guidance checklist · Subcontractor cert expiry tracking
Live Calculator
Drag the slider to your active contract count. We calculate based on the 2024 Nonprofit Finance Fund benchmark of 4.2 hours per contract per month for manual tracking.
Current Hours / Month
84
hrs on contract admin
Hours Saved / Month
57
with Ledger
Remaining Hours / Month
27
strategic work only
That's 684 hours per year — equivalent to 0.4 FTE of capacity returned to mission.
At $65K avg nonprofit program coordinator salary = $23,940 in recovered labor value annually
Feature Matrix
Every feature that separates contract intelligence from contract chaos.
Verdict
Audit-ready nonprofit contract management
Free · Just your work email · Instant delivery
Customer Results
We manage 47 active awards across three federal agencies. Before Ledger, renewal tracking lived in a shared Google Sheet that nobody updated. We missed a HUD reporting window last year — it cost us a 30-day corrective action. That doesn't happen anymore.
47 active awards · 0 missed deadlines since implementation
Priya Nambiar
Director of Grants Management
Greater Chicago Housing Collaborative
Medicaid subcontracts have compliance requirements buried in 80-page appendices. My team was doing manual reads every quarter. Ledger's extraction pulled every deliverable and budget amendment window in the first upload. Our compliance rate went from 71% to 96% in one quarter.
Compliance rate: 71% → 96% in Q1 implementation
Marcus Webb
VP of Operations
Southside Community Health Network
As a fiscal sponsor, our biggest liability is pass-through language that doesn't match our liability exposure. Ledger flags misaligned indemnification clauses before I sign them. The last audit letter we got, we had the complete documentation package ready in four hours.
Audit documentation package assembled in 4 hours vs. 3 weeks
Diane Okafor
Executive Director
Midwest Nonprofit Ventures
3-Step Audit
Tell us about your organization. We'll generate a personalized gap analysis in 24 hours.
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You've seen the gap. Close it.
Ledger turns contract chaos into a command console — in your first week.